How To Upload Documents For Fact Inspection

FACTWEB INSPECTOR Help

A. QUICK REFERENCE GUIDE:

I. INTRODUCTION

2. ACCESSING THE COMPLIANCE Application

III. REVIEWING THE COMPLIANCE APPLICATION

4. Entering INSPECTION FINDINGS

V. COMPLETING THE INSPECTION REPORT

6. USING FACTWEB FOR TRAINING INSPECTIONS

7. TROUBLESHOOTING

B. ADDITIONAL FACTWEB INSPECTOR TOOLS:

I. COMPREHENSIVE GUIDE

Ii. ONLINE TUTORIAL [additional login required]

D. HOW TOs:

I. DOWNLOAD THE FACTWeb INSPECTOR WEBINAR

I. QUICK REFERENCE GUIDE: INTRODUCTION

This guide provides quick references for conducting FACT inspections in the FACTWeb accreditation portal. Inspectors must familiarize themselves with this online organization in order to maintain the thoroughness and consistency of FACT inspections. Elements to be verified are based on the FACT Standards, and inspectors are responsible for assessing each requirement, documenting their findings, and generating a detailed study.

II. ACCESSING THE COMPLIANCE APPLICATION

1. Straight access FACTWeb by visiting www.factweb.org and logging in with your username and password.

The inspector submenucontains the post-obit bill of fare items:

Current Inspections: List of the inspector'south upcoming inspections (and the organizations' current applications).
Evaluation Forms: Link to a webpage containing evaluation forms for providing feedback regarding the on-site inspection.
Inspector Tools: Resources for inspectors, such as guides and examples.

2. Select "Current Inspections" to access the Inspection Dashboard and view the applications for upcoming inspections.

KEY INSPECTION DASHBOARD COLUMNS:

Application: Select link to access the awarding to review. The link's proper name will reflect the blazon of application (CT Clinical Program, CT Collection Facility, CT Processing Facility, or Cord Blood Bank) and will accept the user to the checklists.
Inspection Report: Select the link to admission the inspection written report form that details the observations from the on-site inspection. This column as well displays the due appointment of the finished report.

III. REVIEWING THE COMPLIANCE APPLICATION

IV. ENTERING INSPECTION FINDINGS

Inspectors may enter their findings into the Compliance Application during the inspection or immediately afterwards. The FACT Accreditation Coordinator at the FACT office provides inspectors the checklists in a printable Excel file for use throughout the inspection solar day to brand handwritten notes. Inspectors may export the checklists themselves past accessing the applicative checklist (encounter Chapter 3) and selecting 'Export to Excel'.

ane. Access the Inspector Quick View by clicking 'Review this Part' on the checklist.

The Inspector Quick View allows entire parts (for instance, Part B) or private sections (for example, Section B1) to exist marked compliant with i click.
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two. Mark either an entire part or individual department as compliant. Notation: If whatsoever standards in a section are already marked non-compliant, the organisation volition not permit that section to be marked compliant. For those sections, compliance will have to exist indicated for each individual standard.

3. Employ notes written throughout the inspection to mark the 'Not Compliant' standards.

4. When a standard is marked every bit "Non Compliant", a dialogue box appears requiring inspectors to depict the deficiency. These notes will populate the Inspection Report. Select 'Update Note' to save the entry. Note: If 'Update Note' is non selected, the annotation will be lost.

five. To enter a proffer, select the purple button 'Suggestions'. Enter the suggestion in the dialogue box and click 'Update Proffer'. This data will appear on the inspection report as a suggestion.

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V. COMPLETING THE INSPECTION Written report

An inspection written report is automatically generated using information from the Compliance Application. The inspector volition need to enter some additional information for sure sections of the report every bit described below.

1. Access the inspection written report through ane of the following pages:

Inspector Dashboard - see Chapter II, step 2.
Standard – past Standard View – run into Chapter Three, stride 4.
Inspector Quick View – encounter Chaper IV, stride 1.

2. Review and edit the following sections of the report:

Description of Organization: This section is pre-populated with descriptions entered by the FACT Accreditation Coordinator. Inspectors should review this information following the on-site inspection for accuracy. Make corrections and add other pertinent data as necessary by selecting the blue 'Edit' push below the area. Salvage your edits by selecting the 'Save' menu button.

Inspectors' Overall Impression: Enter the overall impression of the bidder organization. by selecting the blue 'Edit' button beneath the window. Save your edits by selecting the 'Save' bill of fare button.

Inspection Notes: Review citations, variances, and suggestions, which are automatically populated in the report based on information in the Compliance Application. Follow the steps beneath to make edits in the Compliance Application. Edits are too automatically made to the inspection written report.
Citations and Variances: This expanse is automatically populated based on the standards marked "Not Compliant" in the Compliance Application. To edit the description of the deficiency, or to remove the citation or variance, select the standard number. This will open the Compliance Application for that standard and permit the information to be edited.
Suggestions: To edit the suggestion, select the hyperlink 'Suggestion:' which opens the standard that contains the suggestion. Edit the text in the 'Suggestions' dialogue box and select 'Update Suggestions'. To remove the suggestion, delete the text in the Suggestions dialogue box.

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File Attachments: Upload files to the inspection report as required, such as the data management form completed by the clinical inspector. To upload the information management form required for the clinical inspections, download the grade from the compliance application in B9, complete it and so upload it in the inspection report.

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Inspector Signatures: Type your proper noun in the signature box to sign the report electronically. Each inspector must sign the inspection report online as soon as his/her function is completed. The inspection squad leader volition be notified via electronic mail when the team members sign the inspection report. Once all reports are signed, the squad leader reviews the last report and submits it to the FACT office.

All standards have to be marked equally 'Compliant' or 'Not Compliant' for the inspector team leader to be able to submit the inspection report to FACT. If a standard is not marked accordingly, the following bulletin will be displayed on the screen:

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Condition Bank check: STATUS VIEW
Inspectors may quickly check which Standards are not marked 'Compliant' or 'Not Compliant' using the Status View.
Access the Status View by clicking on the link on the checklist page (encounter Chapter Iii). Filters based on the standard statuses are on the right side of the status view screen to allow inspectors to sort standards and access diverse types of information.
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VI. USING FACTWEB FOR Grooming INSPECTIONS

Trainee inspectors attend on-site inspections to observe how an inspection is performed, how to asking and review data, and how to interview facility staff. During the inspection, the trainee completes the applicative inspection checklist and describes the deficiency for each standard cited.

The grooming inspection is facilitated in FACTWeb. Trainee inspectors are able to view all information entered by the applicant and active inspection squad. To go along the trainee's practice checklist and report separate from the actual inspection findings, he/she completes an exported version of the applicable checklist and writes the report in a dissever certificate.
Note: Trainee inspectors should non mark standards every bit compliant or not compliant in the Compliance Application, but observe the agile inspectors perform this pace. Indicating noncompliance with a standard should be achieved using the exported checklist.

1. Consign the applicable checklist to Excel (see Affiliate 4). Format the checklist to the preferred layout (for example, brand the column titled "Comment" wider and delete standards non applicable to the training inspection).

2. Set for the inspection by reviewing the bidder's documentation and FACT'due south review notes in advance.

iii. During the inspection, note on the exported checklist which standards are compliant or not compliant.

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four. Clinical trainee inspectors: download the data management form uploaded by the bidder for Cellular Therapy Standard B9.one. Using the applicant'south data, consummate the inspector portion.

v. During or after the inspection, write a articulate description of the deficiency for each standard that is cited. The trainee inspector may choose to practice this inside the exported checklist or on a split up document. The description must be typed and clearly state the inspector's findings and demonstrate the trainee understands the type of data that must be submitted in the Inspection Report Notes dialogue box.

six. Send the completed checklist and, if applicable, the data management form (clinical trainee inspectors simply) to the mentor for review.

MENTOR Responsibility:
7. Subsequently the mentor reviews the trainee inspector'south checklist and descriptions of deficiencies, and the information management form if applicable, he/she uploads the file(s) to the inspection report.
Note: The mentor must submit the inspection report only afterwards he/she receives the trainee inspector's file(south).

Seven. TROUBLESHOOTING

Trouble	SOLUTION
Dull Speed.	Use the Chrome browser with FACTWeb. Chrome is costless to download at http://www.google.com/chrome. The awarding's performance speed is five to 8 seconds for loading pages. If y'all meet slower performance, please contact FACT at 402.559.1950.
Unable to sign the inspection report.	Verify that all standards are marked either 'Compliant' or 'Non Compliant'. Check the inspector report due date. If the due date has passed, contact your FACT Accreditation Coordinator.
Need Further Aid?	If yous have additional questions or need further help, contact FACT at: Telephone: 402.559.1950 Your FACT Accreditation Coordinator Inquire FACT push on the FACT website:

FACT Consulting

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